Real Estate Property Documents Processing
Transform how landlords manage property documentation with AI. Extract data automatically from receipts, invoices, bills, and more with 99.9% accuracy.
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AI Document Processing
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For Property Managers & Landlords
✔ Automatic extraction of expense data from maintenance receipts, utility bills, and invoices
✔ Smart categorization of expenses for tax reporting and accounting
✔ Automated processing of bank statements and rent payments
✔ Digital storage of all property-related documents with instant search -
For PropTech Software Providers
✔ Ready-to-use APIs for all real estate document types
✔ Simple integration with just a few lines of code
✔ Comprehensive documentation and developer support
✔ White-label solutions available for enterprise clients -
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Automate Your Property Management Docs
Property Acquisition & Ownership
Includes property deed, closing statements, mortgage documents, and property value reports. Keep all purchase-related documents, mortgage statements (interest is tax-deductible), and professional appraisals. Forms the basis for depreciation calculations and capital gains/losses. Principal payments aren’t deductible, but mortgage interest can be claimed.
Property Taxes & Insurance
Covers property tax bills, landlord insurance, flood insurance, and liability coverage. Both property taxes and insurance premiums are fully deductible in the year paid. Keep assessor’s statements, payment receipts, and policy documents for tax records.
Maintenance & Repairs
Encompasses regular maintenance, repairs, cleaning services, and capital improvements. Critical to differentiate between repairs (immediately deductible) and improvements (must be depreciated over 27.5 years for residential properties). Keep detailed records of all work performed, including contracts, permits, and receipts.
Utilities & Regular Expenses
Includes water, gas, electric, garbage, and other recurring property expenses. Only deductible if landlord pays. All utility expenses are fully deductible as operating expenses when landlord is responsible. Keep organized records for each property.
Property Management
Covers property management fees, professional services (legal, accounting), and administrative costs. All management and professional service fees are fully deductible as operating expenses. Include both regular fees and special service charges. Keep invoices and proof of payment.
Contractor Management
Encompasses contractor documentation including licenses, insurance, contracts, and W-9 forms. Required for filing 1099s if paying $600+ annually to any contractor. Mandatory for tax compliance when using unincorporated contractors. Keep complete records of all contractor relationships and payments.
Rental Income & Deposits
Tracks rent payments, security deposits, late fees, and other charges. All rental income must be reported on tax returns. Security deposits aren’t taxable when received if refundable; only retained portions become income. Maintain separate records for rent versus deposits.
Business Operations
Includes marketing expenses, travel costs (mileage, parking, tolls), and home office expenses. Marketing and travel expenses are fully deductible. Home office deduction requires exclusive use for business and is based on percentage of home used. Keep detailed logs for travel and space usage.
Tax Records & Depreciation
Manages depreciation schedules, annual tax records, and expense categorization. Must use correct depreciation methods per IRS guidelines. Includes tracking of both regular expenses and capital improvements depreciation. Essential for annual tax filing and audit protection.
Benefits
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Dramatic Time Savings
35% reduction in document-related task time and 95% faster document retrieval.
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Cost Savings
3.5x ROI in first year through 30% reduction in administrative costs and elimination of costly manual data entry.
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Compliance
82% reduction in compliance risks and 91% fewer audit-related issues. Veryfi is SOC2 Type2 certified.
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Limitless Scaling
Efficiently handle thousands of documents annually across all estates and scale operations without adding staff.
PropTech Developers Toolkit
Veryfi Inside: The best proptech software is powered by Veryf’s Lens for document capture and Veryfi’s OCR APIs for data extraction, job costing and workflow management.
Your Superhuman Toolbox:
✅ Mobile Document Capture
✅ Data Extraction APIs with categorization, line-items, vendor enrichment et al.
✅ Customized Property automation using Business Rules Engine
✅ Integrations with your ERP/Accounting Software
Global Bank-Grade Security & Compliance
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SOC 2 Type 2 Certified
Veryfi is SOC2 Type2 certified and compliant with GDPR, HIPAA, CCPA and ITAR standards.
Security & Compliance
