Digitize Back-Office Documents at Scale

Frequently Asked Questions

• What is back-office document digitization?

  It means turning paper records like contracts, invoices, HR files and vendor statements into searchable digital files. Veryfi goes past scanning. It files every PDF into the right folder, scores every page for quality, and turns each document into a searchable PDF, Markdown, and structured JSON your systems can use.

• How is Veryfi different from a regular scanning service?

  A scanner or scanning vendor tells you a box is “complete.” It doesn’t tell you whether every page can be read. Veryfi checks each page for OCR confidence, blur, DPI, color, edge bleed and blank pages. Your team sees which files are ready and which need a rescan before anyone opens them.

• Does Veryfi work with the scanners we already have?

  Yes. Veryfi compiles a custom driver for your multifunction printers and industrial scanners, so Veryfi runs the scanner directly. Pages are straightened, blank pages are dropped, and blurry pages are re-fed before they’re filed.

• What quality checks does Veryfi run on each page?

  Every page is scored for OCR confidence, blur, resolution (DPI), color mode, edge bleed (text cut off at the edges) and blank pages. Results are rolled up per file and per box, so you can filter straight to the pages that need attention.

• What happens to pages that fail a quality check?

  At capture, blurry pages are re-fed and skewed pages are straightened automatically. After capture, any page below your thresholds is flagged in the Veryfi Vault, so your team rescans only those pages instead of the whole box.

• What file formats do we get?

  You get three outputs for every document: a searchable PDF/A for the record, Markdown for search and AI tools, and structured JSON with fields and line items for your software.

• Can Veryfi send digitized documents to our existing systems?

  Yes. Documents can stay in the Veryfi Vault or be sent to your ERP, AP, CRM, data warehouse, cloud storage or AI agents through the Veryfi API, webhooks or connectors. A custom solution can also be developed for your specialized systems.

• What types of documents can Veryfi digitize?

  Any back-office paper: contracts, NDAs, leases, invoices, purchase orders, vendor statements, receipts, HR and employee files, and legal records. Veryfi pulls structured data from common financial documents and makes everything else searchable.

• Is our data secure?

  Veryfi is SOC 2 Type II certified and built for regulated industries, with encryption in transit and at rest. Read more on Security

• Is an on-prem option available?

  Yes. Speak to our experts to customize this solution for your needs.

Full FAQ