If you work in finance or accounting, you know the drill. Invoices pile up. Receipts get lost. Someone’s always chasing down that one missing expense report. And meanwhile, you’re manually typing data from paper documents into your accounting system like it’s 1995.
Here’s the thing though: it doesn’t have to be this way anymore. At Veryfi, we’ve built AI that actually handles this stuff for you. Not just scanning documents and hoping for the best, really understanding them and pulling out exactly what you need.
What is Financial Document Processing?
It’s basically getting computers to do the boring part of accounting. Instead of you typing invoice numbers, amounts, and vendor names into QuickBooks or NetSuite, software does it for you. It reads the document, grabs the important info, and puts it where it needs to go.
Imagine having an assistant who never gets tired and can knock out a thousand invoices in the time it takes you to finish your morning coffee. That’s what we’re talking about.
Why Manual Processing is Slowly Killing Your Team
Let’s talk about what’s actually happening in most finance departments right now.
Your AP team is drowning in invoices, manually keying in data for hours every week. Someone else has to spot-check everything because humans make typos. Documents vanish into email chains or get buried on someone’s desk. And then month-end rolls around and it’s absolute chaos trying to make sure everything’s accounted for.
But the real cost isn’t just the time. Manual processing means errors, and a decimal point in the wrong place can really mess up your financial reports. It creates bottlenecks that delay payments, which can strain vendor relationships or cause you to miss out on those 2% early payment discounts that actually add up.
This is exactly why companies came to us. They were tired of the manual grind and needed a way to actually scale their finance operations without hiring an army of data entry people.
How Veryfi Actually Works
We’ve combined a bunch of different AI technologies to make document processing that, honestly, just works.
OCR That Can Handle Real Life
Our OCR doesn’t fall apart when you hand it a crumpled receipt or a blurry phone photo. It can read scanned PDFs, images, faxes (yes, some companies still use fax), even that receipt you accidentally put through the washing machine.
The AI understands context. It knows that the number next to “Total” is probably what you need to pay, not the subtotal or the tax amount. It can tell the difference between an invoice number and a PO number. Basically, it reads documents the way a human would, but without getting bored or making mistakes.
It Gets Smarter Over Time
Veryfi learns your vendors, your workflows, even your chart of accounts. The more you use it, the better it gets at handling your specific documents. We’re also continuously training our models on millions of real-world documents, so we’re always improving accuracy across every industry.
We Pull Out Everything You Need
We don’t just grab the vendor name and total and call it a day. Veryfi extracts line-item details, tax breakdowns, payment terms, PO numbers, dates, shipping info, basically any field you need. And we return it all as clean, structured data that plugs right into your existing systems.
Built-In Error Catching
The platform automatically validates data, flags potential duplicates, and catches errors before they become problems. We’ve even built in fraud detection to spot suspicious patterns or anomalies. It’s like having a super careful accountant double-checking everything, but without the paranoia.
How Companies Actually Use Veryfi
Accounts Payable
Retailers and enterprises use us to process thousands of invoices per day. What used to take hours now takes seconds. Our platform grabs all the data, matches it to purchase orders if needed, routes it for approval, and gets it ready for payment. Some clients have cut their processing time by 80%.
One retail client told us they’re now processing 10,000+ receipts per month that used to require someone manually typing everything in. They’ve actually been able to redeploy those team members to more strategic work.
Expense Reports
Employees snap a photo of their receipt on their phone, and Veryfi automatically extracts everything: merchant name, amount, date, category, payment method. No more spreadsheets. No more shoebox full of receipts at tax time. No more month-end panic where everyone’s scrambling to get their expense reports in.
We’ve had clients tell us their expense report processing went from taking hours to taking minutes.
Bank Statement Processing
Veryfi can automatically process bank statements, categorize transactions, and prep everything for reconciliation. What used to eat up hours during month end close now just happens in the background. You get real-time visibility into cash flow instead of finding out where you stand two weeks into the next month.
Multi-Location Operations
If you’re managing multiple locations, franchises, or entities, Veryfi handles all of it while keeping everything properly separated and routed. We deal with the complexity so your finance team doesn’t have to.
Why Veryfi vs. Everyone Else
We’re Really Accurate
Veryfi hits Day 1 99%+ accuracy consistently. We’ve trained our models on millions of actual financial documents from the real world, which means we handle all the weird edge cases and variations that make other solutions fall apart. Blurry image? We got it. Handwritten notes in the margins? No problem. Receipt from that one vendor who formats everything weird? We’ve seen it before.
We’re Fast
Documents get processed in seconds. Upload an invoice, get structured data back immediately. No waiting around for overnight batch processing.
We Take Security Seriously
We’re SOC 2 Type II certified. End-to-end encryption. The whole nine yards. Your financial data is locked down tight, and we designed our infrastructure with compliance in mind from day one.
We Play Nice with Your Existing Tools
Veryfi integrates with major accounting platforms, ERP systems, and expense management tools. We’ve got a clean RESTful API and SDKs in multiple languages. Whether you’re running QuickBooks, NetSuite, SAP, or something custom-built, we’ll fit into your workflow.
Mobile-First
Work happens everywhere now. Veryfi’s mobile SDKs let people capture and process documents right from their phones. Your field teams, remote workers, and traveling executives can handle documents from anywhere.
Global Ready
We process documents in multiple languages and handle international formats, currencies, and tax structures. If you operate in more than one country, we scale with you.
What Actually Changes When You Use Veryfi
Here’s what our clients tell us:
Processing time drops by about 80%. Your finance team stops doing data entry and starts doing actual finance work.
Accuracy hits 99%+, which means cleaner data and way fewer errors making it into your accounting system. Better data = better decisions!
Month end close gets 40-50% faster because you’re not waiting until the last minute to process everything. One client told us they used to dread close week, and now it’s just… not a big deal anymore.
You actually know where you stand financially because documents get processed in real-time instead of sitting in a queue somewhere.
And here’s the big one: your business can scale without your document processing costs scaling linearly. Process 10x more documents without hiring 10x more people.
Getting Started
Good news: implementing Veryfi isn’t some massive IT project. We’re designed to integrate with what you already have, and most clients are processing documents within days of signing up.
Start with your biggest pain point. Maybe it’s invoice processing. Maybe it’s expense reports. Whatever it is, we can tackle that first, prove the ROI, and then expand from there.
Our team will work with you to configure Veryfi for your specific workflows, custom fields, and integration needs. We’re not trying to force you into some rigid template, we adapt to how your business actually works.
Ready to Stop Doing Data Entry?
Look, technology exists. Veryfi’s platform is processing millions of financial documents for companies all over the world. We’re helping finance teams get out of the data entry business and into the actual strategic work that matters.
The question is just whether you’re ready to stop doing things the old way.
Want to see it in action? Request a demo and we’ll show you exactly how Veryfi handles your specific document types. Visit veryfi.com or reach out to our team, we’d love to talk about what you’re dealing with and how we can help.