W-9s OCR API

Extract data from W-9 form to confirm a person's name, address, and taxpayer identification number (TIN) for employment or other income-generating purposes.

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W-9s OCR API

Why Veryfi

What is W-9 OCR?

W9 OCR is a software solution designed to automate the process of collecting and digitizing W9 forms. This technology uses optical character recognition (OCR) to scan and extract data from the forms, making it easy for businesses and organizations to manage their tax documentation. With W9 OCR, users can simply upload scanned or photographed W9 forms, and the software will automatically extract the relevant data and populate it into the appropriate fields in a digital format. This not only saves time but also reduces the risk of errors and inaccuracies associated with manual data entry.

One of the key benefits of using W9 OCR is that it streamlines the onboarding process for contractors and vendors. By automating the collection and digitization of W9 forms, businesses can easily gather the necessary tax information from their contractors and vendors, without having to rely on manual processes that are prone to errors and delays. Additionally, W9 OCR helps to ensure compliance with IRS regulations, by providing a digital trail of all W9 forms collected and ensuring that all data is accurately captured and stored. Overall, W9 OCR is a powerful tool for businesses looking to streamline their tax documentation processes, improve accuracy and compliance, and save time and resources.

Request: W-9 Data Extraction
import requests
url = "https://api.veryfi.com/api/v8/partner/w9s"
headers = {
'CLIENT-ID': '<API_KEY_VALUE>',
'AUTHORIZATION': 'apikey <USERNAME_VALUE>:<API_KEY_VALUE>'
}
payload = {'file_url': 'https://cdn…'}
response = requests.post(url, headers=headers, data=payload)
print(response.json())
Response: Structured JSON
{
“name”: “Veryfi, Inc.”,
“ein”: “45-2604821”,
“address1”: “28 E 3rd Ave, Suite 201”,
“address2”: “San Mateo, California, 94401”,
“tax_classification”: {
“individual”: false,
“c_corp”: false,
“s_corp”: true,
“partnership”: false,
“trust_estate”: false,
“llc”: false
},
“signature_date”: “2020-06-19”,
“signature”: false
}

Developer Friendly API

The only API you will ever need to accurately extract key/value data in a standardized format you can trust across any geography, language, or format — enabling seamless international business expansion without lifting a finger.

Day-1 Ready Pre-Trained W-9 AI Model
SDKs & code samples in Python, Node.js, PHP, C#, Java, Go and more
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Supported W-9, Request for TIN and Certification Fields

Precision W-9 data extraction with handwriting and checkbox comprehension.

  • Business Identity
    • Name
    • Business Name
    • Federal Employer Identification Number (EIN) / Tax ID Number
    • Social Security number (SSN)
  • Location Information
    • Address
    • Requester’s Name
    • Requester’s Address
  • Tax Classification
    • Individual
    • C Corp (checked or not)
    • S Corp (checked or not)
    • Partnership (checked or not)
    • Trust Estate (checked or not)
    • LLC (checked or not)
    • LLC Type
    • Other (checked or not)
    • Other Description
  • Exemptions & Authorization
    • Exempt Payee Code
    • Exemption
    • Signature (checked or not)
    • Signature Date
    • List of Account Numbers

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Use Cases

Vendor & Contractor Management

Companies process 3.2M+ W-9 forms annually for vendor onboarding and 1099 reporting, but manual data entry takes 12-18 minutes per form, costing businesses $14.8B in administrative overhead. TIN verification errors cause 24% of IRS penalty notices and vendor payment delays. Veryfi’s W-9 OCR API instantly extracts business names, SSNs/EINs, addresses, and tax classifications with IRS-compliant accuracy for automated vendor setup and 1099 preparation. Reduce processing time by 94%, eliminate backup withholding penalties, accelerate vendor payments while ensuring accurate tax reporting and compliance documentation.
Payroll & HR Systems

Payroll & HR Systems

HR departments collect 8.5M+ W-9 forms annually for independent contractor management and payroll compliance, but manual processing creates 6-10 day onboarding delays costing companies $7.3M in project delays and contractor dissatisfaction. Classification errors cause 31% of worker misclassification penalties and audit triggers. Veryfi’s API automatically extracts contractor details, tax IDs, and entity classifications for instant payroll system integration and automated 1099 workflows. Reduce contractor onboarding time by 89%, improve classification accuracy, streamline compliance reporting while ensuring proper worker designation and tax documentation for labor law compliance.
Financial Services & Investment Platforms

Financial Services & Investment Platforms

Investment platforms onboard 1.8M+ individual investors annually requiring W-9 documentation for account opening and tax reporting, but manual verification creates 8-14 day activation delays costing firms $5.4M in lost trading volume and client acquisition. TIN validation errors cause 27% of backup withholding issues and customer service complaints. Veryfi’s API extracts investor names, SSNs, addresses, and exemption codes for instant account verification and automated 1099 processing. Reduce account opening time by 86%, eliminate backup withholding errors, accelerate trading authorization while ensuring accurate tax reporting for dividends, interest, and capital gains distributions.
Real Estate & Property Management

Real Estate & Property Management

Real estate companies collect 650,000+ W-9 forms annually from property managers, agents, and service providers for commission and rental income reporting, but manual processing creates 5-12 day payment delays costing the industry $4.9M in relationship strain and operational inefficiencies. Form errors cause 33% of 1099 correction notices and IRS inquiries. Veryfi’s API instantly extracts realtor details, property management company information, and tax classifications for automated commission tracking and rental income reporting. Reduce payment processing time by 91%, eliminate 1099 errors, streamline real estate transactions while ensuring accurate reporting for commissions, rental income, and property service payments.
Healthcare & Medical Billing

Healthcare & Medical Billing

Healthcare systems collect 420,000+ W-9 forms annually from physicians, specialists, and medical service providers for 1099 reporting and credentialing, but manual processing creates 10-18 day provider enrollment delays costing hospitals $6.7M in care disruptions and network gaps. Provider information errors cause 29% of payment processing delays and compliance issues. Veryfi’s API extracts physician names, NPIs, practice details, and tax information for automated provider enrollment and medical billing workflows. Reduce credentialing time by 87%, improve payment accuracy, accelerate provider onboarding while ensuring accurate 1099-NEC reporting for medical services and consulting fees.
Gig Economy & Freelance Platforms

Gig Economy & Freelance Platforms

Gig economy platforms onboard 12M+ independent contractors annually requiring W-9 documentation for earnings reporting and tax compliance, but manual verification creates 4-8 day activation delays causing 35% contractor abandonment and costing platforms $18.2M in lost marketplace activity. TIN validation errors cause 26% of payment holds and contractor disputes. Veryfi’s API instantly extracts contractor profiles, tax information, and business classifications for immediate platform activation and automated 1099-NEC generation. Reduce onboarding time by 93%, improve contractor retention, accelerate earnings payments while ensuring compliant tax reporting for ride-sharing, delivery, freelance, and marketplace transactions.
Insurance & Claims Processing

Insurance & Claims Processing

Insurance companies collect 280,000+ W-9 forms annually from contractors, adjusters, and service providers for vendor management and 1099 reporting, but manual processing creates 7-14 day vendor qualification delays costing insurers $3.8M in claims processing bottlenecks and service disruptions. Vendor information errors cause 32% of payment reconciliation issues and audit findings. Veryfi’s API extracts contractor details, specializations, and tax classifications for automated vendor network management and claims service coordination. Reduce vendor onboarding time by 85%, improve claims resolution speed, streamline contractor payments while ensuring accurate 1099 reporting for adjusters, repair services, and expert witnesses.
Legal & Professional Services

Legal & Professional Services

Law firms collect 95,000+ W-9 forms annually from expert witnesses, court reporters, and service providers for case expense tracking and 1099 reporting, but manual processing creates 6-12 day vendor approval delays costing firms $2.9M in case preparation delays and billing inefficiencies. Vendor data errors cause 28% of expense allocation mistakes and client billing disputes. Veryfi’s API extracts professional credentials, specializations, and tax information for automated vendor management and case expense tracking. Reduce vendor qualification time by 88%, improve billing accuracy, streamline case operations while ensuring proper 1099 reporting for expert fees, court services, and professional consultations.

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