PO (Purchase Order) OCR API

Transform complex purchase orders into structured, actionable data - Extract line-item details, payment terms, and supplier information with precision across multiple formats and languages. Streamline your procurement processes with AI-powered document intelligence.

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What is PO (Purchase Order) OCR?

Purchase Order OCR is an advanced technology that automates the process of data entry from purchase orders, invoices, and other business documents. OCR stands for Optical Character Recognition, which refers to the ability of a computer to recognize and interpret text from scanned images. Purchase Order OCR uses this technology to extract data from purchase orders in electronic format and convert it into machine-readable data. This speeds up the process of entering data into a system, reduces errors, and improves accuracy.

Purchase Order OCR helps businesses to eliminate the need for manual data entry, which can be time-consuming and error-prone. Purchase Order OCR also helps to ensure compliance with regulatory requirements, as it ensures that all data is captured and stored accurately. Additionally, it provides real-time visibility into the purchase order process using data extraction, allowing businesses to track their purchases, inventory, and finances more efficiently. Ultimately, Purchase Order OCR is essential for any business looking to accelerate operations and stay competitive in today’s fast-paced business environment.

Request: PO (Purchase Order) Data Extraction

import requests

url = "https://api.veryfi.com/api/v8/partner/documents"

headers = {

'CLIENT-ID': '<API_KEY_VALUE>',

'AUTHORIZATION': 'apikey <USERNAME_VALUE>:<API_KEY_VALUE>'

}

payload = {'file_url': 'https://cdn…'}

response = requests.post(url, headers=headers, data=payload)

print(response.json())

Response: Structured JSON

{

“vendor”: {

“name”: “Rumpke Waste & Recycling”,

“address”: “3800 Struble Road, Cincinnati, Ohio 45251, United States”,

“phone_number”: “(800) 828-8171”

“bill_to”: {

“name”: “JOHN DOE”,

“address”: “1234 CUSTOMER AVE\nCLEVELAND OH 44114”

“invoice_number”: “0998811”,

“date”: “2023-03-28 00:00:00”,

“due_date”: “2023-04-28”,

“line_items”: [

{

“description”: “2YD FL/MONTH-MSW”,

“quantity”: 1,

“price”: 116.32,

“total”: 116.32

}

“subtotal”: 306.27,

“tax”: 23.47,

“total”: 329.74,

“currency_code”: “USD”

}

Support for over 150 fields 🤟

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The only API you will ever need to accurately extract key/value data in a standardized format you can trust across any geography, language, or format — enabling seamless international business expansion without lifting a finger.

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Use Cases

Procurement & Vendor Management

Enterprise procurement teams process 850,000+ purchase orders annually but manual data entry creates 5-8 day processing delays, costing companies $12.4M in operational inefficiencies. PO matching errors cause 32% of vendor payment disputes and supply chain disruptions. Veryfi’s Purchase Order OCR API instantly extracts PO numbers, vendor details, line items, quantities, prices, and delivery dates from any format. Reduce processing time by 91%, eliminate data entry errors, accelerate vendor payments while improving supplier relationships and contract compliance.

ERP & Supply Chain Systems

ERP systems require manual PO data entry for 68% of supplier transactions, creating integration bottlenecks that cost enterprises $18.7M annually in supply chain delays. System synchronization failures cause 25% of inventory shortages and production disruptions. Veryfi’s API automatically extracts and validates PO data for seamless ERP integration, enabling real-time inventory management and automated procurement workflows. Reduce system integration time by 89%, eliminate data synchronization errors, improve supply chain visibility while ensuring accurate demand planning and vendor performance tracking.

Three-Way Matching Automation

Accounts payable departments manually match 2.1M+ purchase orders with invoices and receipts annually, taking 45-75 minutes per complex transaction and costing companies $9.8M in processing overhead. Matching errors cause 41% of payment delays and vendor disputes. Veryfi’s API extracts detailed PO data including item codes, quantities, prices, and terms for automated three-way matching against invoices and delivery receipts. Reduce matching time by 87%, eliminate processing errors, accelerate vendor payments while ensuring accurate financial controls and audit compliance.

Manufacturing & Production Planning

Manufacturing companies process 420,000+ purchase orders annually for raw materials and components, but manual processing creates 12-18 day lead time delays costing the industry $15.6M in production disruptions. PO data entry errors cause 29% of material shortages and assembly line stoppages. Veryfi’s API instantly extracts material specifications, delivery schedules, and supplier details from purchase orders, enabling automated production planning and inventory optimization. Reduce procurement cycle time by 83%, eliminate material shortages, improve production efficiency while ensuring just-in-time delivery and quality compliance.

Compliance & Audit Management

Compliance teams review 180,000+ purchase orders annually for regulatory adherence and audit trails, but manual verification takes 25-40 minutes per document costing companies $7.2M in audit preparation fees. Documentation gaps cause 35% of compliance failures and regulatory penalties. Veryfi’s API extracts complete PO details including approval workflows, authorization levels, and compliance codes for automated audit trail generation and regulatory reporting. Reduce audit preparation time by 79%, ensure compliance accuracy, streamline regulatory reporting while maintaining complete documentation and approval chain visibility.

Vendor Performance Analytics

Supply chain analysts process 650,000+ purchase orders annually for vendor performance tracking, but manual data compilation creates 6-8 week reporting delays costing companies $5.4M in suboptimal supplier decisions. Performance analysis gaps cause 28% of vendor contract renewals with underperforming suppliers. Veryfi’s API automatically extracts delivery dates, quantities, prices, and quality specifications from POs, enabling real-time vendor scorecard generation and performance benchmarking. Reduce analytics time by 86%, improve vendor selection accuracy, optimize supplier relationships while ensuring competitive pricing and delivery performance.

Budget & Spend Management

Finance teams track 1.2M+ purchase orders annually for budget allocation and spend analysis, but manual categorization creates 14-21 day budget reporting delays costing companies $8.1M in budget overruns and missed savings opportunities. Spend visibility gaps cause 33% of budget variance issues and contract compliance failures. Veryfi’s API extracts cost centers, project codes, budget categories, and approval amounts from POs for automated spend tracking and budget variance reporting. Reduce budget analysis time by 84%, improve spend visibility, optimize procurement decisions while ensuring budget compliance and cost control.

Construction & Project Procurement

Construction companies manage 380,000+ purchase orders annually for materials, equipment, and subcontractor services, but manual processing creates 15-22 day project delays costing the industry $11.3M in schedule overruns and penalty fees. PO tracking errors cause 37% of material delivery delays and budget variances. Veryfi’s API extracts project codes, delivery schedules, material specifications, and contractor details from construction POs for automated project management and cost tracking. Reduce procurement delays by 81%, improve project timeline accuracy, optimize material planning while ensuring budget control and delivery coordination.

But wait, there’s more…

2-Way Matching

Transform invoice-to-purchase-order matching into an automated process with AI-powered validation that compares unit prices, quantities, and line items – eliminating manual reconciliation and detecting discrepancies instantly across all your procurement documents.
Custom Field Mapping

Automatically extract and map custom fields from any purchase order format to your desired schema – handling enterprise-specific layouts, multiple languages, and varying document structures while maintaining consistency in data extraction.
Line Item Categorization

Transform unstructured product descriptions into standardized spend categories with AI-powered classification – automatically mapping items to your taxonomy for precise spend analytics, budget tracking, and procurement insights. The system analyzes multiple data points including product descriptions, SKUs, and supplier information to maintain consistent categorization across your procurement lifecycle.
Duplicate PO Detection

Automatically identify duplicate or similar purchase orders using AI-powered pattern matching – preventing double payments, catching redundant submissions, and flagging potential errors across order history in real-time. The system analyzes multiple data points including supplier details, line items, quantities, pricing, and delivery dates to catch duplicates even when documents appear different at first glance.

Specialized Fields

– PO Number and Version/Revision
– Supplier Information (Name, ID, Address, Tax IDs)
– Ship-to and Bill-to Addresses
– Payment Terms and Conditions
– Delivery Terms (Incoterms)
– Department/Cost Center Codes
– Required-by Date and Delivery Dates
– Contract/Framework Agreement References
– Requisitioner Information
– Line Items (SKU, Description, Quantity, UOM, Unit Price, Total)
– Currency and Exchange Rates
– Tax Codes and Amounts
– Budget Codes
– Authorized Signatories
– Special Instructions/Notes
– Quote Reference Numbers
– Shipping Method
– Additional Terms and Conditions

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