Hotel Folios OCR API

Turn unstructured hotel folios into smart travel policies - Extract every room charge, meal & incidental with AI-powered line-item intelligence.

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Hotel Folios OCR API for Data Extraction

Why Veryfi

Unlock a Wealth of Data in Hotel Folios

What is Hotel Folios OCR API?
Hotel Folios OCR API is an API (Application Programming Interface) that turns your hotel bills into structured data in seconds using AI. You can send hotel folios to the API in any format (pdf, image, etc) and receive the response in a structured (key/value) JSON irrespective of folio format or hotel chain. Veryfi’s AI runs proprietary foundational models trained on millions of hotel bills so it can understand all possible line items (see supported fields) on your folio including room charges, room service, parking, and incidentals across different properties worldwide.

What is Hotel Folios OCR?
Hotel Folios OCR (optical character recognition or optical character reader) is the electronic or mechanical conversion of hotel bill images, paper folios, and printed text into machine-encoded text using software. This work traditionally required manual expense report review but that was inefficient and prone to policy violations. Veryfi Hotel Folios OCR API will also return the OCR text in every JSON response for you to further customize the application of this data in your application for various purposes like automated expense management, policy enforcement at the line-item level, per diem calculations, corporate card reconciliation, and travel spend analytics.

Request: Hotel Folio Data Extraction
import requests
url = "https://api.veryfi.com/api/v8/partner/documents"
headers = {
'CLIENT-ID': '<API_KEY_VALUE>',
'AUTHORIZATION': 'apikey <USERNAME_VALUE>:<API_KEY_VALUE>'
}
payload = {'file_url': 'https://cdn…'}
response = requests.post(url, headers=headers, data=payload)
print(response.json())
Response: Structured JSON
{
“vendor”: {
“name”: “Rumpke Waste & Recycling”,
“address”: “3800 Struble Road, Cincinnati, Ohio 45251, United States”,
“phone_number”: “(800) 828-8171”
},
“bill_to”: {
“name”: “JOHN DOE”,
“address”: “1234 CUSTOMER AVE\nCLEVELAND OH 44114”
},
“invoice_number”: “0998811”,
“date”: “2023-03-28 00:00:00”,
“due_date”: “2023-04-28”,
“line_items”: [
{
“description”: “2YD FL/MONTH-MSW”,
“quantity”: 1,
“price”: 116.32,
“total”: 116.32
}
],
“subtotal”: 306.27,
“tax”: 23.47,
“total”: 329.74,
“currency_code”: “USD”
}
Support for over 150 fields 🤟

Developer Friendly API

The only API you will ever need to accurately extract key/value data in a standardized format you can trust across any geography, language, or format — enabling seamless international business expansion without lifting a finger.

Day-1 Ready Pre-Trained Hotel Folios AI Model
SDKs & code samples in Python, Node.js, PHP, C#, Java, Go and more
Detailed API Docs + FAQs that make sense
Human support from experts at HQ in Silicon Valley

No bullshit. No months of training. No “contact sales” gatekeeping. Start impressing your customers today.

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API Docs

Supported Fields

  • Vendor/Merchant
    • Name and Raw Name
    • Address and Raw Address
    • Logo
    • Phone
    • Fax
    • Email
    • Latitude
    • Longitude
    • Website Url
    • Logo
    • Vendor Category
    • Vendor Account currency
    • VAT Number (Value-Added Tax)
    • ABN Number (Australian Business Number)
    • Vendor Registration Number
    • Store Number Name (enriched)
    • Learn more …
  • Dates
    • Invoice Date
    • Due Date
    • Order Date
    • Ship Date
    • Delivery Date
    • Start Date (or arrival in hotel folio)
    • End Date (or departure in hotel folio)
    • Line Item Start Date (service provided dates)
    • Line Item End Date (service provided dates)
    • Learn more …
  • Line-Items
    • Date
    • SKU (Stock keeping unit)
    • UPC (Universal Product Code)
    • HSN (Harmonized System Code/Number)
    • Category
    • Section
    • Description
    • Quantity
    • Reference
    • Unit of Measure
    • Price
    • Tax
    • Tax Rate
    • Discount
    • Discount Rate
    • Total
    • Type (food, product, alcohol,..)
    • Weight (eg. kg/lb)
    • Start/End Date
    • Country of Origin
    • Lot number
    • Learn more …
  • Financials
    • Subtotal
    • Discount
    • Cashback
    • Shipping cost
    • Tax (VAT, GST)
    • Tax Lines
    • Tip
    • Total
    • Rounding
    • Currency Code
    • Currency Exchange Rate
    • Insurance
    • Incoterms
    • Balance (current / previous)
    • Learn more …
  • Tax Lines Breakdown
    • Tax name
    • Tax rate %
    • Tax total
    • Tax base
  • Meta
    • Document Type (receipt/check/purchase order/invoice etc)
    • Document Title
    • Category
    • Tag
    • OCR Text
  • Ship To
    • Name
    • Address
    • Tracking Number
    • Ship Date
    • Delivery Date
    • Order Date
    • Incoterms
    • Insurance
    • Weight + List
  • Bank Information
    • Bank name
    • Bank number
    • Routing number
    • Account number
    • IBAN (International Bank Account Number)
    • SWIFT / BIC
    • Learn more …
  • Barcodes
  • Payment Method
    • Card Type (eg. visa, mastercard etc)
    • Card Number
    • Terms
  • Identifiers
    • Account Number
    • Invoice Number
    • PO (Purchase Order) Number
    • Reference Number
  • Bill To
    • Name
    • Address
    • Phone Number
    • Email
    • VAT Number
    • ABN Number
    • Bill to ABN Number
    • Payment Terms
    • Business Registration Number

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Use Cases

Corporate Travel Management

Corporate Travel Management

Corporate travelers submit 2.4M+ hotel folios annually for reimbursement, but manual expense processing takes 8-15 minutes per folio, costing companies $6.2M in administrative overhead. Employee reimbursement delays average 12-18 days due to data entry bottlenecks. Veryfi’s Hotel Folio OCR API instantly extracts guest names, dates, room charges, taxes, and total amounts regardless of hotel brand or language. Reduce processing time by 92%, accelerate reimbursements, improve employee satisfaction while ensuring policy compliance.
Expense Management Platforms

Expense Management Platforms

Expense management software processes 180M+ hotel receipts annually but manual data entry creates 40% user abandonment rates, costing platforms $4.7M in lost subscriptions. Traditional OCR struggles with diverse folio formats, requiring manual correction for 35% of submissions. Veryfi’s API automatically extracts accommodation expenses, dates, locations, and business purposes from any hotel folio format worldwide. Reduce user friction by 85%, improve platform adoption rates, enhance automated expense categorization and policy enforcement.
Tax Compliance & Audit Services

Tax Compliance & Audit Services

Tax preparation for business travelers requires processing 850,000+ hotel folios annually, with manual data extraction taking accountants 12-20 minutes per document. Hotel expense audits cost companies $3.1M annually in professional fees and compliance delays. Veryfi’s API automatically extracts tax-deductible accommodation details, business vs. personal expenses, and location data required for tax filings. Reduce audit preparation time by 78%, ensure accurate deduction calculations, streamline compliance documentation for tax authorities.
Insurance Claims Processing

Insurance Claims Processing

Travel insurance claims processing faces 45% delays due to manual hotel folio verification, costing insurers $8.4M annually in operational inefficiencies and customer dissatisfaction. Claims adjusters spend 25-35 minutes per folio validating accommodation expenses and coverage eligibility. Veryfi’s API instantly extracts claim-relevant data including dates, amounts, cancellation fees, and coverage details from hotel folios worldwide. Reduce claims processing time by 73%, improve fraud detection accuracy, accelerate policyholder reimbursements.
Business Intelligence & Analytics

Business Intelligence & Analytics

Hotel industry analysts process 500,000+ folios annually for market research but manual data extraction creates 6-8 week analysis delays, costing $2.9M in competitive intelligence gaps. Traditional hospitality data collection misses 60% of pricing and service details due to processing limitations. Veryfi’s API automatically extracts room rates, service charges, occupancy patterns, and ancillary revenue data from hotel folios worldwide. Reduce analysis time by 89%, improve market intelligence accuracy, accelerate competitive benchmarking and pricing strategies.
Travel Booking Platforms

Travel Booking Platforms

Online travel agencies process 3.2M+ customer service inquiries annually related to hotel billing discrepancies, costing platforms $5.8M in support overhead and customer retention issues. Manual folio verification for dispute resolution takes agents 15-25 minutes per case. Veryfi’s API instantly extracts and validates hotel charges, enabling automated billing reconciliation and dispute resolution systems. Reduce support ticket resolution time by 84%, improve customer satisfaction scores, enhance booking platform trust and loyalty.
Financial Services & Banking

Financial Services & Banking

Corporate credit card reconciliation requires processing 1.8M+ hotel folios annually, with manual matching taking bank analysts 10-18 minutes per transaction. Hotel expense disputes cost financial institutions $4.3M annually in investigation and resolution fees. Veryfi’s API automatically extracts transaction details, dates, and amounts from hotel folios, enabling instant credit card statement reconciliation and automated dispute resolution. Reduce reconciliation time by 91%, improve transaction accuracy, accelerate dispute resolution for corporate clients.
Legal Services & Litigation

Legal Services & Litigation

Legal discovery for business litigation requires analyzing 120,000+ hotel folios annually as evidence, with manual document review costing law firms $7.6M in billable hours and case delays. Hotel expense verification for damages and business disruption claims takes paralegals 20-30 minutes per document. Veryfi’s API instantly extracts dates, locations, amounts, and business purposes from hotel folios, enabling automated evidence compilation and damages calculation. Reduce discovery time by 86%, improve case preparation accuracy, accelerate litigation resolution.

Additional Superpowers of Hotel Folio OCR API

  • Line Items (Level 3 Data)

    Harness the power of line-level data from your invoices to automate 2-way and 3-way matching in your AP / bill pay solutions and automate inventory management with precision.

  • Categorization

    Effortlessly categorize entire invoice and individual line items with our intelligent system. Choose between using your existing chart of accounts or leveraging Veryfi AI’s automatic categorization.

  • Duplicate Detection

    Eliminate manual review and effortlessly identify duplicate invoices in real-time. This powerful feature helps you prevent fraudulent bill payments, catch doubling up on employee reimbursements and reduce financial risks.

  • Auto Rotate Receipts

    Our API automatically corrects upside-down invoice submissions, eliminating the need for resubmission requests and streamlining your workflow. See demo video.

We Master Data at Every Stage

Turn documents into data with 99.9% accuracy—from prototype to production in minutes, not months. Get Inspired!